Petrina hicks phicks@aclu.org

steven_rubinsky@ajg.com

rdiliello@amwny.com

lboylan@discoverlongisland.com

Hi All, We would love if everyone could put themselves on video. Thanks!

ngrassi@specialtyfood.com

Reminder to please start your video - we're taping

powen@entertainmentcruises.com

nbracero@entertainmentcruises.com

Some things I've been seeing across associations:

rescheduling live events, pivot to virtual/hybrid conferences, virtual tradeshows/supplier activations, fee based webinars/online seminars, new product launches, operations cost cutting, reserves...

Feel free to each out to me directly at aturrell@mappinc.com

Thank you Ashley - I'll probably ping you.

ashley

different sponsors pay diff amounts

so how do you handle that?

for instance- someone is paying 30k for a lunch but 8k for a booth

Please continue to ask Ashley questions through this chat feature

so how do you handle that?

Hi Ashley—what platform will you use for this event?

because people are essentially paying much larger amounts but now getting the exact same benefits

We are using GotoWebinar for this.

also- to the group- I have a HUGE list of virtual platforms that I researched

and its super organized

happy to send this out

Has anyone used the "break out meeting" function within Zoom for their live events?

Ashley Are you changing attendees differently than for the conference? if so how.

Washington Performing Arts pivoted their 600-seat from 175 buyers including silent auction. Did it in 3 days. Think info at their Facebook

We have postponed two overseas events that do not happen annually so we are able to reschedule for 2021 however for our annual events it is difficult to reschedule unless it can be within a month or two. We are exploring our June event being moved to July or August but that's as late as we can go and it's still uncertain.

Allison, I’d love to see your list of platforms

Ashely/Allison - we use GoToWebinar as well so I'm def. interested in the virtual platform list you've compiled - tengler@dfi.org - thank you for sharing.

Hi everyone, I have to logoff for another call! Thanks for this NYSAE - feel free to contact me directly.

Regarding Zoom "breakout rooms" -- have not used yet but have heard good things from members who have.

Many hotels are being flexible about moving the events as long as it is being done in 2020.

If you're in a meeting like this the breakout rooms can be great because you can put people in groups to discuss something then everyone can reconvene in the larger meeting. Haven't tried this yet but was in a meeting yesterday where it worked great.

please keep yourself on mute until speaking, thank you very much

have to take another meeting, you will all be invited to the next Young Event Professionals town hall meet up, Tuesday at 5, thank you Holly! see you all next Friday, best to all, David Fletcher

Raphael - I would also be curious about the actual attendance throughout the days - people dropping in and out or sitting all day. Our conference is a hybrid "technical scientific conference" with tradeshow/networking being a large part as well. We are trying to please many types of attendees.

sorry can anyone who wants the list just email me directly?

afinston@ana.net

hard to keep trac in here :)

track*

Online programs is an excellent part of our portfolio mix, so take this nudge to move into this space if you weren't already doing so. At ASAE I led a four part strategy (multi-day online only conferences, fee based online seminars - differentiated from free informational briefings which we also held, ondemand library of courses on a monthly/annual all access subscription, and lastly - in beta - we worked on an asynchronous hybrid solution for our major conferences). The diversification will serve you over time and reaches so many more than in person events alone.

Thank you Holly and team for putting this together, and for the discussion

There are so many great technology solutions. I'd love to hear the products/partners people are finding success with. A few I've been amplifying include:Christine Renaud, CEO at e180 (virtual “braindates”)Arianna Rehak, CEO at Matchbox Virtual MediaJordana Davis, COO at webcastcloudXiaoyin Qu, Founder & CEO, Run The WorldDr. Laurelle Jno Baptiste, VP Professional Services, VocalmeetRachel Chong, founder & CEO, Catchafire

Arianna Rehak had a pre-recorded session yesterday on setting up virtual events (with live chat going on).

When converting sponsors to a virtual activation, mind your margins and reduce your ask if appropriate. Often some of the fee is in part (sometime in large part) covering direct costs like F&B, décor, etc.

Rhonda - I couldn't agree more - there is savings on many expense like F&B, etc. that we can pass on to our members when reconsidering rates

When converting your educational content from a conference to an online/virtual version, careful not to plug and play content planned 6-12 months ago. It pays to take some care to adjust the content strategy in response to this new reality and how it may be impacting your attendees in their work.

I really appreciate Rhonda's feedback!

Sorry I have to leave. This has been great, Holly. Kudos to you all. You're doing great. Stay safe!

Holly this has been an amazing hour of sharing amongst NYSAE members - so valuable - thank you all!

thank you to everyone for all of your info

we are all in this together!

and we will all pull through!

Thanks

Stay well everyone and look forward to "seeing" you all again next Friday.

Stay safe, all!

This has been great Holly! Great feedback on how to support our industry to keep us moving in the right direction.

donna.marchese@hardrock.com Thanks to all for this informative chat

Thank you Holly and NYSAE!